By law authorities are required to review their publication schemes from time to time. In practice this means ensuring that schemes are kept up to date. Authorities need to put in place appropriate arrangements to check their schemes and to ensure that new information is added as it becomes available.
Authorities can make most changes without having to contact the Scottish Information Commissioner. They can:
Where an authority has adopted a model publication scheme, it cannot amend the scheme. If the authority wishes to recommend changes to the scheme, it must in the first instance contact the author of the scheme and if the author agrees, an approach should be made to the Commissioner for approval of any changes. Where the Commissioner is the author of the scheme, please contact us with your recommendations.
The following guidance applies to bespoke publication schemes only.
In most cases, as above, authorities which have adopted a bespoke scheme of their own design can make amendments to their scheme.
In the following cases, however, the Commissioner must be notified:
The Commissioner's staff, on receiving a notification of such changes, will advise the authority whether approval is required for the changes. If no approval is required, the Commissioner's staff will note the amendments to the scheme and contact the authority to confirm no approval is necessary. The authority may implement the changes as soon as confirmation is received.
To notify the Commissioner or submit an amendment for approval, the authority should send the publication scheme, indicating the proposals for changes to email@example.com. An acknowledgement of the submission will be sent to you within 2 working days and a full response within 20 working days.
In cases where the Commissioner's approval is required, the revised scheme, rather than the amendments only, will be approved. An approval letter or email will be sent to the authority.