Self-Assessment Module 2 -
Searching for, Locating and Retrieving Information

This module focuses on helping your authority identify requested information efficiently and effectively. It will help you ensure information searches consistently result in complete, reliable, thorough and proportionate findings, thus reducing the risk of extra work associated repeat searches for reviews and appeals.


Module content

The module looks at the following areas of practice:

  • Lines of accountability - Is it clear who is accountable for searching, is your authority learning from experience?
  • Records management - Is your authority's records management FOI compliant and does it support FOI searches?
  • Procedures and systems - Do FOI procedures enable searching, is there a record of searches, are monitoring arrangements adequate?
  • Guidance and training - Are staff trained and supported to search effectively for requested information?
  • Staff resources - Are staff resources monitored to ensure they're sufficient and there's cover for absence?

Module resources

Download Description of contents / purpose

How to carry out an FOI self-assessment

Our detailed guide to completing the five self-assessment stages of a module.

Module 2 Standards and Criteria

  • Introduction to this module
  • Expected outcomes and legal context
  • Characteristics of excellent practice for this module
  • Ratings and evaluation criteria

Module 2 Questions and Evidence Grid

Workbook of module questions, with sections to record evidence, strengths and areas for improvement

Summary of Findings

A form to record the assessment findings and give your authority a performance rating for this module.

Improvement Action Plan

A form to plan actions to improve performance


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